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POST-HURRICANE IRMA NOTE: MEDICC’s 20th Anniversary Conference will go forward as scheduled at the Meliá Varadero Hotel, December 3 to 9. Your travel to Cuba for the event and the contribution it leaves behind will help Cuba recover.

MEDICC 20th Anniversary Logo

 Join MEDICC in Cuba this December for a Once-in-a-Lifetime Event!

MEDICC 20th Anniversary Conference

A Healthy Cuba, Healthy World: Linking Culture, Community & Cooperation

December 3-9, 2017  At the Meliã Varadero Hotel in Matanzas Province

This event will make your December unforgettable!
On-site interactive offerings on health and culture, plus community and historical
visits in Matanzas Province, and MEDICC’s 20th Anniversary Gala!

Conference travel is fully legal under US travel regulations for Professional Meetings.

EARLY BIRD REGISTRATION AS LOW AS $2,100 PER PERSON for
six days/nights in Cuba, including all Conference activities.

 

Early bird registration deadline:
September 29, 2017

Final registration deadline:
October 28, 2017

FULL PAYMENT OF CONFERENCE FEES IS DUE UPON REGISTRATION.
See full pricing details under DATES & PRICES
Tab, on the REGISTRATION form, and in Conference FAQ.

Choose among interactive conference offerings and specially organized site visits,
which link health, culture and history (partial listing)

  • Morning exercises that promote health and relieve stress
  • A virtual tour of Cuba’s ever-changing urban landscape
  • Demonstration sessions and discussions with young Cuban artists
  • Cuban linguists discussing the role of humor in mental health.
  • Pioneers in Cuban health care, biotechnology and global health cooperation, sharing their personal and collective stories
  • Cuban author Dr. Jorge Pérez launching the English translation of his landmark book, A Doctor and His Patients Talk About AIDS in Cuba.
  • Cuban dancers and percussionists teaching community traditions in workshops
  • Cuban chefs and dietary specialists preparing healthful dishes in Cuban cuisine
  • Visit Cuba’s part of UNESCO’s Slave Route in Matanzas Province
  • Visit Cárdenas: a town at the heart of Cuban pride, where you can explore in the locals’ still-favorite mode of transportation: horse-drawn carriages, finishing your ride with a special seminar in rumba by Columbia del Puerto.
  • A spectacular walk through one of Cuba’s Protected Areas, a natural paradise of endemic flora and fauna.

Sunday, December 3 – Saturday, December 9, 2017
At the Meliã Varadero Hotel, Matanzas Province, Cuba

MEDICC Conference
All-Inclusive Rates for SIX NIGHTS
Registration DeadlinePer Person
Double Room
Per Person
Single Room
EARLY BIRDSeptember 29, 2017$2,100
$2,600
FINAL REGISTRATIONOctober 28, 2017$2,300$2,800

Full payment of conference fees is due at the time of registration.

NOTE:  If you are registering more than one family member, please use a unique email for each person.

 

Pay online for one person in a double room

If you want to stay in a double, but have no roommate, MEDICC will make a good faith effort to match you with someone of the same gender, but cannot guarantee you a roommate.  If no roommate is found, you will be invoiced the additional amount for a single room.

Pay online for a single room.

MEDICC accepts only MasterCard, Visa, or Discover Card.

Last day to claim seats on pre-reserved flights:  September 29

MEDICC staff will notify Conference participants if pre-reserved flights become full/unavailable. Between September 29 and October 28, you can make individual flight reservations through Giselle Ortega at Marazul, or on your own.  Please see Conference FAQ for more information.

 

Travel for Free!

If you refer 20 people to the Conference (all of them must pay on time and complete travel), you may travel for free, except for airfare to Miami or Charlotte, NC.  Please have all your people add your name on the REGISTRATION form when they sign up for the Conference.

 

Cancellation and Refund Policies

If you have to cancel your travel for any unforeseen reason, here are our refund policies:

  • If you cancel by September 29, MEDICC will refund 100% of your Conference fees
  • If you cancel by October 28, MEDICC will refund 50% of your Conference fees
  • After October 28, Conference fees are non-refundable.
  • In the case of cancellation of flight reservations, Marazul Charters’ policies and/or airline policies will apply.

 

Conference arrangements (land package) are offered only through Marazul Charters, the official travel agency of the Conference.  If you make air arrangements through Marazul, they will invoice you separately after your registration date for air, visa, and FedEx delivery.  Your invoice will come via email from Joel Andujar at Marazul.  If you make your own air arrangements, your airline will arrange your visa.

 

Conference rates include:

  • Conference registration
  • 6 nights of all-inclusive hotel accommodations at the Meliã Varadero Hotel (lodging, meals, snacks, drinks, etc.)
  • Airport transfers to/from Havana or Varadero airports
  • Cuban health insurance through ASISTUR
  • Registration for the entire conference, including all conference-related activities and site visits (in small groups, per sign-up according to your interests) and the MEDICC 20th Anniversary Evening Gala
  • Specialized interpretation for all conference activities and site visits
  • Transportation to site visits
  • Assistance from Amistur personnel for site visits and at the hotel conference venue.

 

Airfare, Cuban visa, and FedEx delivery charge are not included, nor are internet/telephone charges and personal items such as gifts.

 

Please contact Christian Vigil, at cvigil@mediccglobal.org or 510-350-3054, for rates if you are only able to attend for three nights, or if you are interested in Executive Floor rooms or suites. You must attend for at least three nights.

Melia Varadero

FAQ (Frequently Asked Questions)

 I.   CONFERENCE INFORMATION

 

Is it legal to travel to Cuba for this Conference? And who can participate?

YES, under US travel regulations—US Treasury Office of Foreign Assets Control (OFAC)’s Cuban Assets Control Regulations 31 C.F.R. §§ 515.564(a)—persons whose work or profession, professional background, or area of expertise, including area of graduate-level full-time study, relates to the Conference content may travel to Cuba to attend conferences organized by US entities such as MEDICC (“Professional Research and Professional Meetings” category).

 

In the case of MEDICC’s 20th Anniversary Conference, this would include, among others, health workers and professionals, social scientists (including historians, political scientists, sociologists, and all others), cultural workers and performing artists, culinary and environmental professionals, as well as community, labor, senior, and youth organizers, and more. If you are not sure if you qualify, write MEDICC’s Gateways Program Manager, Christian Vigil, at cvigil@mediccglobal.org, or call him at 510-350-3054.

 

Can others join me?

YES, your family members may travel with you, no matter their work or profession, as long as they are at least 16 years of age, under Cuban Assets Control Regulations 31 C.F. R. 515.561(a), the “Family Visits” category. Additionally, other friends may join you whose work or profession, professional background, or area of expertise, including area of graduate-level full-time study, relates to the Conference content (see answer above).

 

NOTE: OFAC requires that you have a full schedule of Conference activities during your time in Cuba. This is not tourism. See  U.S. Department of the Treasury Frequently Asked Questions Related to Cuba and the OFAC Fact Sheet for more information.  MEDICC requires all participants and companions to select from Conference options, to create a personalized, full schedule of Conference-related activities.

 

Do I need a Special License from the US Treasury Department? 

NO, you do not need a Special License from the US Treasury Department (OFAC). Your travel is covered under the existing General License, or authorization. The only related paperwork you need to fill out is a Certification (provided by Marazul Charters and/or your airline) where you simply check “professional research and professional meetings” as your category (among the 12 permitted), unless you are an accompanying family member, and then you check “family visits.”

 

Will I need a Cuban visa?

YES, you will need a visa from Cuba, but this is quite simple. Please see below under Travel Arrangements.  Either Marazul Charters (if your flights are arranged through Marazul) or your airline will provide your visa.

 

Where will the Conference be held?

A Healthy Cuba, Healthy World: Linking Culture, Community & Cooperation will be held at the five-star Meliã Varadero Hotel, operated by Meliã in conjunction with Cuban hotelier Cubanacan, complemented by Conference site visits in the cities of Matanzas and Cárdenas. This hotel has an excellent reputation for organizing events, making it an ideal venue.  The hotel is approximately a 2.5 – 3-hour drive from Havana, and about 20 minutes from the airport in Varadero.  Airport transfers from either Havana or Varadero are included in Conference fees.  Travelers arriving in Havana must arrive no later than 2 pm on Sunday, December 3 to connect to transportation to Varadero.

 

How do I register?

Simply click here: REGISTRATIONIf more than one family member will attend, please register each person individually, using a unique email for each, if possible.

 

What is the Conference cost, and what does this include? What are the early bird discounts?

The cost for your entire stay in Cuba, including Conference registration, is US$2,000 (per person, double occupancy), or US$2,500 (single occupancy) if you take advantage of the early, early bird registration through September 14, 2017). From September 14 to September 29, the early bird registration prices are US$2,100 per person for double occupancy and US$2,600 for single occupancy. From September 29 to October 28, prices are US$2,300 for double occupancy and US$2,800 for single occupancy.  October 28, 2017 is the final day to register and make travel arrangements for the Conference.

 

All prices include:

  • Conference registration
  • 6 nights of all-inclusive hotel accommodations at the Meliã Varadero Hotel (lodging, meals, snacks, drinks, etc.)
  • Airport transfers to/from Havana or Varadero airports
  • Cuban health insurance through ASISTUR
  • Registration for the entire Conference, including all Conference activities and site visits (in small groups, per sign-up according to your interests) and the MEDICC 20th Anniversary Evening Gala
  • Specialized interpretation for all Conference activities and site visits
  • Transportation to site visits
  • Assistance from Amistur personnel for site visits and at the hotel Conference venue.

 

MEDICC Board, staff and special guests will be on hand to assist in guiding and organizing all activities.

 

Airfare, Cuban visa, and FedEx document delivery are not included, nor are telephone/internet charges in Cuba and personal items such as gifts.

 

Please contact Christian Vigil, at cvigil@mediccglobal.org or 510-350-3054, for rates if you are only able to attend for three nights, or if you are interested in Executive Floor rooms or suites. You must attend for at least three nights (see below).

 

How do I make my travel arrangements?

Your Conference land package will be finalized once you register with MEDICC, which works with Marazul Charters, the official travel agency for the Conference.

 

Marazul has pre-reserved seats on the following American Airlines flights for Conference travelers.  We recommend that you select one of these options, or your book your own flights ASAP (see below), since there is high demand for Cuba travel through the end of the year.

 

You can select one of the following options on the REGISTRATION form, and MEDICC will forward your choice to Marazul.  Joel Andujar at Marazul will invoice you via email after your registration deadline for the flights, your visa, and FedEx delivery of travel documents (not included in Conference fees). If you do not wish to use Marazul’s pre-blocked seats on American, simply choose Option 4 below.

 

OPTION 1
Miami – Havana – Miami

SUN. – DEC. 03 AA 1447 MIA / HAV 9:30am / 10:45am
SAT. – DEC. 09 AA 1334 HAV / MIA 11:45am / 1:05pm Cost: $379.00 per person

 

OPTION 2
Charlotte – Havana – Charlotte

SUN. – DEC. 03 AA 801 CLT / HAV 8:45am / 11:15am
SAT. – DEC. 09 AA 802 HAV / CLT 12:15pm / 2:50pm Cost: $535.00 per person

 

OPTION 3
Miami – Varadero – Miami

SUN. – DEC. 03 AA 2741 MIA / VRA 10:30am / 11:40am
SAT. – DEC. 09 AA 2742 VRA / MIA 12:40pm / 1:44pm Cost: $293.00 per person

 

MEDICC Staff will contact you immediately if any of the pre-reserved seats become full/unavailable.  The options above are only available until September 29.  If you register after September 29, you must book your own flights to Cuba, either through Giselle Ortega at Marazul Charters, or on your own (OPTION 4 below).

 

OPTION 4
You may also choose to make your own flight arrangements through American Airlines or another airline (Delta, JetBlue, Southwest, Alaska, United or any other) that flies to Havana or Varadero, the airports from which transportation will be provided to the Conference venue. One you have booked your flights, MEDICC will ask for your itinerary in order to arrange for your airport transfers.

 

OPTION 5
If you are not quite ready to decide about flights at the time of registration, and want to take a few days to comparison shop for flights, that’s no problem.  Please let Christian Vigil at MEDICC know your plans, as soon as possible, and remember that pre-reserved options are only available through September 29.

 

NOTE: Travelers arrange their own flights to Miami or Charlotte, if choosing a pre-reserved option.  A minimum 3-hour layover is recommended for international flights – please plan accordingly.

Travelers arriving in Havana on Sunday, December 3, must arrive by 2 pm local time in order to connect to Conference-related transportation to Varadero.for the Conference opening session.

Travelers arriving in Havana on Saturday, December 2, must make their own hotel reservations for Saturday night and will be advised of a meeting point in Havana for departure to Varadero on Sunday, December 3.

  

How do I pay for the Conference and my travel?

MEDICC requires payment of Conference fees at the time of registration.  You can pay online using a Visa, MasterCard, or Discover Card.

Please click here to pay online for a space in a double room.

Please click here to pay online for a single room.

 

Airfare, visa, FedEx delivery charge, and personal expenses are not included in the Conference rates.  If you book air through Marazul, they will arrange for your visa, and Joel Andujar at Marazul will invoice you via email after your registration deadline.  Giselle Ortega at Marazul can help you resolve any questions or problems with air arrangements made through Marazul.  If you make your own flight reservations, your airline will arrange for your visa.

 

What are your refund and cancellation policies?

If you have to cancel your travel for any unforeseen reason, here are our refund policies:

  • If you cancel by September 29, MEDICC will refund 100% of your Conference fees
  • If you cancel by October 28, MEDICC will refund 50% of your Conference fees
  • After October 28, Conference fees are non-refundable.
  • In the case of cancellation of flight reservations, Marazul Charters’ policies and airline policies will apply.

 

Can you find me a roommate so I can share a double room?

If you wish to share a double, MEDICC will make an attempt to find you a roommate of the same gender, but cannot guarantee a match.  If a roommate cannot be found, MEDICC will invoice you for the remainder of the cost for a single room.

 

How can I travel FOR FREE?

If you refer 20 people who register for the Conference, you may travel for free, except for airfare to Miami or Charlotte, NC.  Please have all your people add your name on the REGISTRATION form when they sign up for the Conference in the second-to-last section of the form.

 

How do I sign up for specific Conference activities?

In September, MEDICC will post a detailed program on the Conference website and will contact you by email so you can sign up for the activities that interest you most.

 

What if I can’t stay for the whole time?

It is possible to attend the Conference, if you register for at least three nights. This option is limited, due to limited availability of hotel rooms. Please contact Christian Vigil at MEDICC, at cvigil@mediccglobal.org or 510-35-3054, for more information. We encourage you to take advantage of the full Conference, which will offer you more opportunities for engaging and educational activities and site visits.

 

Can I stay in Cuba longer or arrive earlier than the Conference?

The only way you can extend your visit to Cuba is if you complete a separate CERTIFICATION (see above) that you will be in Cuba for a reason consistent with the US 12 categories of permitted travel.  NOTE: MEDICC cannot be responsible for your accommodations, arrangements, or airport transfers if you arrive early or stay late; you must still attend all Conference activities; and you alone are responsible for ensuring that all your travel is legal under US and Cuban law.

 

Is there a dress code for the Conference?

Generally, business casual is fine. The weather tends to be warm even in December, but always check the web before you travel. A sweater or jacket is recommended for air-conditioned meeting rooms or a chilly evening. Be sure to bring comfortable walking shoes for site visits. And dressing up for the MEDICC 20th Anniversary Gala is welcome!

 

 

 

II.  MORE TIPS FOR TRAVEL TO CUBA

 

You’ll find answers to some additional questions below. MEDICC is a founding member of RESPECT (Responsible Ethical Cuba Travel), a US association of non-profits, travel organizations and companies in the travel industry that uphold a set of principles for responsible travel and global citizenry.

 

Will the hotel serve dishes for vegetarians, vegans or others with dietary restrictions?

YES, there is a large selection at the buffet restaurant. However, always ask staff about ingredients since sauces and soups may contain animal products.

 

Health: immunizations, water, food. What should be my concerns?

No immunizations are required to travel to Cuba. MEDICC recommends you drink bottled water (all water and ice served at the hotel is bottled) and do not eat from street vendors.

 

What if I have a medical emergency?

A physician is on site at the hotel, and the International Clinic is also located nearby. BUT make sure to take with you all prescription and any other medications you need. They may not be readily available.

 

Is there Internet at the hotel?

YES, Internet cards may be purchased for approximately US$1.75 for one hour of Internet, or you may use roaming, if your service provider has an agreement with Cuba (check with your carrier for the latest information).

 

Are there lock boxes at the hotel?

Yes, in every room, and we recommend you store your passports, tickets any any large amount of cash or other valuables. In general, Cuba is a very safe place, but guarding against petty theft is always a good idea. Outside the hotel, it is best to carry with you a photocopy of your passport, although this is not required.

 

Is the electricity the same as in the US?

In Cuba, yes, but at the Meliã hotels it is usually 220V. However, your usual two-pronged plug will fit.  Just be sure your phone, laptop or other device can work on 220V, or purchase a converter prior to travel and bring it with you.

 

Should I tip at the hotel, and at what rate?

We recommend tipping housekeeping staff about 2CUC daily. Tipping is not expected at an all-inclusive hotel, but appreciated for especially good service at any of the restaurants or bars, and of course for assisting you with your luggage.

 

Can I take pictures or video?

YES, just make sure to ask permission when photographing or video recording individual Cubans, or professional performers, as a matter of courtesy.

 

What is the exchange rate between the dollar and Cuban currency?

When you change one US dollar you will receive .87 in Cuban Convertible Pesos (CUC).

 

Can I pay for items in Cuba with a credit card?

NO, due to the US embargo, there are limited banking relations between the US and Cuba. All expenditures must be made in CASH in CUC.  You can change US dollars or Euros at the hotel or airport. However, we recommend you bring a credit or debit card for use during the domestic portion of your trip, and a money belt may be handy.

 

What can I purchase in Cuba during my stay to bring back to the US?

Currently, the same US Customs limits apply to Cuba and all other travel destinations on gifts and personal items that travelers can bring back. You cannot carry any flora or fauna, as it is against both Cuban and US law. There will be opportunities to purchase such items as artwork and music. Airports are also stocked with Cuban goods.  You can take back up to $800 in goods, including alcohol and tobacco products if you are over 21 years of age, for personal use, as described here.

 

 

If you have additional questions that are not answered here, please don’t hesitate to contact us!  You can email Christian Vigil, Gateways Program Manager, at cvigil@mediccglobal.org, or call him at 510-350-3054.

REGISTRATION

Register here for A Healthy Cuba, Healthy World: Linking Culture, Community & Cooperation, MEDICC’s 20th Anniversary Conference, please click here:

The last date to register and make travel arrangements for the Conference is October 28, 2017.  For the best Conference rates, register by September 14. the “Early, Early Bird” deadline.  The last date to claim a pre-reserved flight is September 29.

 

Primary travelers whose work or profession, professional background, or area of expertise, including area of graduate-level full-time study, relates to the Conference content may travel legally to Cuba to attend conferences organized by US entities such as MEDICC.  Family members over the age of 16 are welcome to accompany you, as long as they attend a full schedule of Conference activities.

 

When registering more than one family member, please complete a separate form, and use a unique email for each person.

 

Registration for specific Conference activities will take place in September.

 

Payment in full of Conference fees is due at the time of registration. Marazul Charters will invoice you after your registration deadline for your airfare, visa, and FedEx delivery of travel documents, or you will pay your airfare and visa cost when making your own arrangements (see below).

 

Questions?  Please consult the Conference FAQ, or contact Christian Vigil at cvigil@mediccglobal.org or 510-350-3054.

Young Cuban Girl

TRAVEL

Marazul Charters is the official travel agency for the MEDICC 20th Anniversary Conference and Conference land package arrangements can only be finalized through MEDICC and Marazul.

 

Marazul has pre-reserved seats on the following American Airlines flights for Conference travelers.  We recommend that you select one of these options, or make your own arrangements ASAP (see below), since there is high demand for Cuba travel through the end of the year.

 

You can select one of the following options on the REGISTRATION form, and MEDICC will forward your choice to Marazul.  Joel Andujar at Marazul will invoice you via email after your registration deadline for the flights, your visa, and FedEx delivery of travel documents (not included in Conference fees).

OPTION 1
Miami – Havana – Miami

SUN. – DEC. 03 AA 1447 MIA / HAV 9:30am / 10:45am
SAT. – DEC. 09 AA 1334 HAV / MIA 11:45am / 1:05pm
Cost: $379.00 per person

OPTION 2
Charlotte – Havana – Charlotte

SUN. – DEC. 03 AA 801 CLT / HAV 8:45am / 11:15am
SAT. – DEC. 09 AA 802 HAV / CLT 12:15pm / 2:50pm
Cost: $535.00 per person

OPTION 3 
Miami – Varadero – Miami

SUN. – DEC. 03 AA 2741 MIA / VRA 10:30am / 11:40am
SAT. – DEC. 09 AA 2742 VRA / MIA 12:40pm / 1:44pm
Cost: $293.00 per person

MEDICC Staff will contact you immediately if any of the pre-reserved seats become full/unavailable.  The options above are only available until September 29.  If you register after September 29, you must book your own flights to Cuba, either through Giselle Ortega at Marazul Charters, or on your own (OPTION 4 below).

OPTION 4
You may also choose to make your own flight arrangements through American Airlines or another airline (Delta, JetBlue, Southwest, Alaska) that flies to Cuba. If you do so, you must provide MEDICC with your itinerary (and those of anyone traveling with you) so we can plan your airport transfers to the Conference hotel.

OPTION 5
If you are not ready to choose one of the options above at the time of registration, select Option 5 (if you would like to comparison shop for flights, for example).  Please let MEDICC know ASAP what your plans are, and remember that the pre-reserved Options 1-3 above are only available through September 29.

Please keep in mind:

  • Travelers arrange their own flights to Miami or Charlotte, if choosing a pre-reserved option. A minimum 3-hour layover is recommended for international flights—please plan accordingly.
  • Travelers should plan to arrive in Havana or Varadero only.
  • Travelers arriving in Havana on Sunday, December 3, must arrive by 2 pm local time in order to connect to Conference-related transportation to Varadero, a 2.5 to 3-hour drive from the airport in Havana. The Conference opening is at 6 pm on Sunday, December 3.
  • Travelers arriving in Havana on Saturday, December 2, must make their own hotel reservations for Saturday night and will be advised of a meeting point in Havana for departure to Varadero on Sunday, December 3.

Liability Release & Travel Certification

Conference Checklist

All Conference Documents

Cuba Conference Collage

The conference helps you support MEDICC programs: through your registration, participation and thoughtful insights, share ideas on how to build MEDICC going forward from this, our 20th Anniversary Year.

REGISTER soon! Your family members 16 years and older may accompany you.

 For more information, please see the Conference FAQ, or contact Christian Vigil at cvigil@mediccglobal.org or 510-350-3054.